Terms and Conditions

1.1

These Terms & Conditions apply to all our Drama Kids academies, Courses, Holiday Workshops/Camps, Clubs, Workshops and any additional products and/or services offered by Drama Kids and/or its group of companies in the future for any Student (collectively “Drama Kids Activities”).

1.2

For participation of a Student in a Drama Kids Activity, all Parents are required to consent to these Terms & Conditions by signature or by ticking the acceptance box for these Terms & Conditions when submitting an electronic application form online. We may update these Terms & Conditions from time to time.

1.3

Any changes to these Terms & Conditions require the written consent or approval of Drama Kids.

1.4

A “Course” refers to a course of classes offering tuition in drama which will be delivered during the Term (including online activities). Course classes will take place once per week for a certain number of hours, as detailed at the time of booking.

1.5

“Holiday Workshop/Camp/Clubs” refers to activities (including online activities) run by some Drama Kids Academies during the breaks between Terms.

1.6

“Principal” refers to the principal of a particular Drama Kids academy.

1.7

“Term” refers to one normal academic term of Drama Kids during which Courses are run.

1.8

“Term Dates” refers to the dates for the relevant Term.

1.9

1.10

“Workshop” refers to a one-off course (including online activities) offering tuition in drama  which will be delivered for a certain number of hours per day for a period of between one (1) and five (5) consecutive days and can run at any time throughout the year. 

“Online activity” refers to online streamed lessons and online Workshops utilising the Zoom platform, either delivered by a Drama Kids academy or by Drama Kids.  See section point 8.7. 

2.

ENROLLING A NEW STUDENT IN A DRAMA KIDS ACTIVITY

2.1

To apply for a place for a new Student on a Drama Kids Activity, the Parent must agree to these Terms & Conditions and submit an application form.

2.2

Each Student’s place is allocated on a ‘first come, first served’ basis. Applications must be accompanied by the appropriate payment/transfer, as set out for each Drama Kids Activity below (“Deposit”).

2.3

If Drama Kids is unable to accept the Student due to capacity reasons, the Student may, at the Parent’s discretion, be placed on a reserve list. Before a Student is placed on a reserve list, the Principal shall inform the Parent whether (i) the Deposit will be retained by Drama Kids whilst the Student is on the reserve list, or (ii) the Deposit will be refunded to the Parent and that the Parent may be required to repay the Deposit at a later date if a place is confirmed. If the Parent does not wish for the Student to be placed on a reserve list the Deposit shall be refunded. In any event Deposits shall always be refunded within fourteen (14) days of informing the Parent that the Deposit is refundable for capacity reasons. 

2.4

From the date the Deposit is paid, you have a fourteen (14) calendar day cancellation period (“Cancellation Period”) to change your mind and cancel the Student’s place on the Drama Kids Activity, subject to clauses 2.6 and 2.7 below.

2.5

After the Cancellation Period expires, the Deposit is non-refundable and will be retained by Drama Kids.

2.6

If the start date of a Drama Kids Activity falls within the Cancellation Period and the Drama Kids Activity has finished before the Parent notifies Drama Kids of their desire to cancel, then the Deposit is not cancellable or refundable.

2.7

If the start date of the Drama Kids Activity falls within the Cancellation Period and some of the sessions of the Drama Kids Activity have been delivered before the Parent, within the Cancellation Period, notifies Drama Kids of their desire to cancel, then the Deposit may be partly refunded in proportion to the number of sessions delivered.

2.8

Times, current Term Dates, fees and all relevant course details for booked Drama Kids Activities will be confirmed in the Confirmation Letter for each Drama Kids Activity, along with a receipt for payment of the Deposit.

2.9

All such terms and conditions detailed in the Confirmation Letter shall be incorporated into the Agreement and shall be deemed to have been accepted by the Parent upon payment by, or on behalf of, the Parent.

2.10

Fees for Drama Kids Activities may vary between Drama Kids academies.

3.

BALANCE PAYMENTS

3.1

For a Student enrolled on a Holiday Camp/Club/Workshop, the full fees are paid as the Deposit in advance, as detailed in clause 2.2 above.

3.2

For a Student enrolled on either a Course or Holiday Workshop/Camp/Holiday Club, following payment of the Deposit to Drama Kids, Parents are required to make a subsequent payment of the outstanding balance due to Drama Kids (the “Balance”).

3.3

The Balance must be paid in full, subject to any alternative agreements made with the Principal, by the first day of the Term or Holiday Workshop/Camp, by one of the following methods where offered:

1. Bank transfer;

2. Credit card (American Express is not accepted);

3. Debit card;

4. Continuous Payment Authority;

5. Cash;

6. Standing Order.

4.

COURSES

4.1

A Drama Kids academy may, at its discretion, offer the second child of the same family attending a course at the same time, a sibling discount of up to ten percent (10%) on Course fees. This discretionary sibling discount will only apply if Drama Kids is notified of the sibling relationship at the time the Deposit is paid. Only one discount may apply against the Course fee for an individual child at any one time.

4.2

Once enrolled on a Course, Term Dates for the next Term will be made known to Parents in writing at the end of the current Term.

4.3

If a Course session falls on a bank holiday, and is unable to run as usual, then a replacement class may be added onto the end of the current Term timetable or the subsequent Term.

4.4

Your child will be automatically re-enrolled onto the Course for the following Term unless you notify us in writing that your child is leaving.

A deposit will be required to secure the place in advance of the new Term.

4.5

Payment is due for the next Term of Course fees before the start date of the Term, subject to any alternative payment agreements you may have with the Principal.

5.

COURSE TRIAL PERIODS

5.1

Where a new Student is attending a Course for the first time, subject to availability, Drama Kids allows a two (2) session trial period (“Trial Period”) so that the Student may try the first two (2) sessions of the Course. The Trial Period only applies to Courses for new Students and the two (2) trial sessions must be taken consecutively.

5.2

You may cancel the Course within five (5) calendar days after the end of the Trial Period and if any additional fees were paid then Drama Kids will refund the Balance to you within fourteen (14) calendar days of your cancellation.

5.3

Once you have notified Drama Kids that you wish to cancel, the Student may no longer attend the Course.

5.4

If no cancellation is made in accordance with clause 5.2, the Agreement for the Course will continue for the duration of the Term and, unless written notice is provided to Drama Kids, the Agreement will automatically renew for the following Term’s Course in accordance with clause 4.4.  For the avoidance of doubt, if you do not choose to exercise your right to cancel in accordance with clause 5.2 and the Student later wishes to stop attending the Course during the Term you must provide four weeks notice in writing.

6.

WORKSHOPS & HOLIDAY WORKSHOPS/CAMPS/CLUBS

6.1

Parents should contact their local Drama Kids academy to confirm if it is organising Workshops and/or Holiday Workshops/Camps/Clubs.

6.2

Dates and times of Workshops and Holiday Workshops/Camp/Clubs are released in advance on your local Drama Kids website.

6.3

For the avoidance of doubt, the Trial Period and sibling discounts detailed in sections 3 and 4 above do not apply to Workshops or Holiday Workshops/Camps/Clubs.

6.4

If you cancel a Student’s place on a Holiday Workshop/Camp/Club or Course outside of the Cancellation Period and within fourteen (14) calendar days of the commencement of the Holiday Workshop/Camp/Club or Course, the Deposit will be retained by Drama Kids and you will be required to pay fifty percent (50%) of the balance of the fees for the Holiday Workshop/Camp or Course.

6.5

If you cancel a Student’s place on a Holiday Workshop/Camp/Club or Course outside of the Cancellation Period and within seven (7) calendar days before the commencement of the Holiday Workshop/Camp/Club or Course, the Deposit will be retained by Drama Kids and you will be required to pay the full balance of the fee.

6.6

Please note that clauses 6.4 and 6.5 above are subject to your statutory cancellation rights as set out in clause 2 of these Terms and Conditions.

7.

USE OF PERSONAL INFORMATION

7.1

The personal data (as it is defined in the Data Protection Act 2018) of a Student and/or Parent will be processed by Drama Kids, including any group companies and/or the Principal(s) of its franchised Academies in accordance with its Privacy Policy, which can be found here Privacy Policy. A hard copy of the Privacy Policy can be requested from [email protected].

7.2

Drama Kids owns all the rights, title and interest in and to its websites, including software, text and media and its trademarks, logos and brand elements. Nothing within these Terms & Conditions affects or licences the ownership of these rights. Any intellectual property created during any Course, Workshop or Holiday Workshop/Camp/Club is owned by Drama Kids.

8.

HEALTH AND SAFETY

8.1

Students participate at their own risk and are obliged to inform Drama Kids and its staff of any existing injuries or medical condition. All application forms must have any known medical conditions stated and any changes to such information must be notified to Drama Kids immediately in writing.

8.2

If you are unsure whether a Student should participate in any activity please consult the Student’s GP before enrolling the Student on a Drama Kids Activity.

8.3

Any medication left on the Academy premises must be clearly labelled and the Student should, unless Drama Kids has agreed in writing otherwise, be able to administer it themselves.

8.4

If a Student is unwell or has an accident requiring emergency treatment, the Parent will be contacted via the emergency contact details provided. This number must always be contactable whilst the Student is attending the Drama Kids Activity.

8.5

8.6

Parents are solely responsible for ensuring that the emergency contact details on Drama Kid’s records are up to date.

All online activities are recorded and held for a period of four weeks for safeguarding and quality review purposes.

9.

PERSONAL PROPERTY

9.1

Students are obliged to take care of their own belongings. Drama Kids can accept no liability for lost or damaged belongings.

9.2

You acknowledge that the maximum aggregate liability of Drama Kids to a Student or Parent under these Terms & Conditions shall not exceed the Drama Kids Activity fee to which a claim relates.

9.3

The liability of Drama Kids and that of its staff is restricted to class time only and then only to gross negligence.

10.

GENERAL

10.1

Drama Kids may, at its own discretion, refuse a Student entry to a Drama Kids Activity or session of a Drama Kids Activity if it is felt that the Student’s behaviour is unacceptable.

10.2

Drama Kids reserves the right to make changes to the timetable, the teaching staff,  the advertised programme or the programme delivery mechanism (for clarity this may mean that we switch to online zoom classes) in the event of illness or other circumstances beyond our control.

10.3

Where a session of a Drama Kids Activity has to be cancelled by Drama Kids, Principals will give as much notice as possible. In the event of a last minute session cancellation, you will be notified by email, text message, a call to your mobile phone or through a designated Drama Kids social media site. Parents must ensure that they provide their Principal with up-to-date contact details.

In the event of a Drama Kids Activity being cancelled, Drama Kids will provide substitute lessons where possible either at an alternative time, venue or online.  If no alternative can be offered, Drama Kids will provide refunds for lessons that are unable to be fulfilled.

10.4

It is occasionally necessary to change the time and/or venue of a Drama Kids Activity session. This will only be done if absolutely necessary and Drama Kids will do its best to keep class times, programme delivery mechanisms and/or locations as similar as possible but unfortunately this cannot always be guaranteed.

10.5

In the event that a Student is unable to attend a Drama Kids Activity session, due to sickness, holiday or a decision by the Parent or Student not to attend, Drama Kids regrets that it is unable to refund any payment.

10.6

All Students must be collected on time after a session. Drama Kids is unable to supervise Students after a session and consistent late collection will result in additional charges.

10.7

Drama Kids Activity fees are reviewed annually and may be increased each year.

10.8

These Terms & Conditions, together with any Confirmation Letter, constitute the entire agreement between the parties which supersedes and extinguishes all previous agreements, promises, assurances, warranties, representations and understandings between them, whether written or oral, relating to its subject matter.

10.9

In the event that one or more of the provisions of the Agreement are found to be unlawful or otherwise unenforceable, those provisions shall be deemed severed from the remainder of the Agreement.

10.10

The Agreement shall be governed by, and construed in accordance with, the laws of England and Wales and any dispute, proceedings or claim shall fall within the jurisdiction of the English courts.